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Descriptions for the positions on the Board of Directors.

The USTA SNM is the local governing arm of the USTA and its affairs are conducted by the Board of Directors.  The Board meets every other month (Jan, Mar, May, Jul, Sept, Nov) on the second Tuesday or Wednesday (whichever is easiest to meet) of that month.  The terms of office are two years, but Directors may serve for consecutive terms.  The Board of Directors composition and a brief description of the job and time requirements follows below.

President:  The President shall be the principal executive officer of the USTA SNM.  He or she shall, when present, preside at all meetings of the members and of the Board of Directors.  He or she shall appoint all committee chairpersons and committee members whose appointments are not otherwise provided for in the Bylaws.  He or she shall be an ex-officio members of all committees, except the Nominating Committee.  The President shall be responsible for employment, including termination, of personnel under terms approved by the Board of Directors.  New positions and terms of employment must be approved by the Board of Directors.  This job requires many hours per week plus travel to the SWS Board of Directors meetings.

First Vice-President:  The First Vice President shall assist the President in the performance of his or her duties and shall exercise all the powers of the President in his or her absence or in case of his or her resignation, incapacity or death.  In addition, the First Vice President shall be responsible for all activities related to adult tennis.

Second Vice-President:  The Second Vice President shall assist the President and the First Vice President in the performance of his or her duties and shall exercise all the powers of the First Vice President in his or her absence or in case of his or her resignation, incapacity or death.  In addition, the Second Vice President shall be responsible for all activities related to junior tennis.

Secretary:  The Secretary shall keep a roster of all members with a complete record of their officers and the names and addresses of all officers and directors of the USTA SNM.  The Secretary shall keep the minutes of all meetings and records of all proceedings and committee reports, shall certify the voting power and the presence of a quorum, and shall send notices for all meetings.  The Secretary shall conduct all general correspondence of the USTA SNM, and file copies of all such correspondence. 

Treasurer:  The Treasurer shall be responsible for the financial management of the USTA SNM.  Budgets shall be prepared and proper budgetary processes followed under the direction of the Treasurer.  The proposed budget for the succeeding year shall be distributed to the Board of Directors prior to the annual meeting.  The accounts of USTA SNM shall be audited by a certified public accountant annually.

Membership:  The Board of Directors of the USTA SNM will be composed of one representative from each of the six (6) counties included in the geographic area (Dona Ana, Luna, Grant, Hidalgo, Sierra, and Otero, excluding those areas defined by zip codes 88008, and 88063), and at least four (4) but not more than twelve (12) members at large to be elected at the annual meeting.  The annual meeting is normally held in November.

Committees.

The Executive Committee.  Shall consist of the officers and two members at large of the USTA SNM.

The Nominating Committee.  Shall consist of five members appointed by the President, and the Chairman shall be the Immediate Past President.

The Grievance Committee.  Shall be composed of three members named by the President, and the Chairman shall  be whomever the President designates.

Other Committees may be appointed by the President and/or Board of Directors for purposes which in their judgment will further the interests of the USTA SNM. 

 

 

 
 
 
 
 
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